Accounts Receivable Administrator
Summary
Posting Date: September 16, 2024
Position Title: Accounts Receivable Administrator
Department: Finance
Report to: Chief Accountant
Location: Montreal
Overview
Infoway helps to improve the health of Canadians by working with partners to accelerate the development, adoption and effective use of digital health across Canada. Through our investments, we help deliver improved quality and access to care, and more efficient delivery of health services for patients and clinicians. Infoway is an independent, not-for-profit organization funded by the federal government.
Position Purpose
The main role is to participate and support the billing and invoicing activities, of a multi-jurisdiction e-prescribing service, known as PrescribeIT™. This will be a single service that can be scaled for use across the country, enabling prescribers to electronically transmit a prescription to a patient’s pharmacy of choice. The person will be responsible for all daily activities related to the management and recording of the invoices, to ensure that charges to pharmacies are appropriate as well as to track and collect payments consistently and correctly. The person will also support the accounting team as needed but specifically, assisting the accounts payable team by processing the suppliers’ invoices.
Major Responsibilities
Participate and support in the execution of accounts receivables operations:
- Validate data prior to generate customer invoices.
- Generate accurately and in a timely manner all required customer invoices,
- Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied.
- Manage incoming payments, record bank deposits to accurately maintain and reconcile Accounts Receivable balances.
- Monitor account statuses to collect payments by contacting the client.
- Proactively identify inconsistencies and issues; collaborate with business partners and support continuous improvement initiatives to gain system and/or process efficiencies such as system integration, data accuracy improvement, etc.
- Answer questions and resolve problems related to invoicing and other customer inquiries.
- Address errors, data misalignment and follow-up to ensure prompt reconciliation of discrepancies.
Support in the execution of accounts payable operations:
- Check invoices received from suppliers and ensure that the terms of the contract are respected.
- Obtain the required approvals and enter supplier invoices in the system.
- Process expense reports.
- Generate payment batches.
Education
- College diploma, preferably in finance or accounting and/or equivalent experience
Qualifications & Skills
- 5-8 years of experience in communications with a strong background in strategic communication and leadership.
- 3-5 years of experience in public relations. Specific experience in healthcare and/or government is a plus.
- Experience managing direct report(s).
- Relevant experience in a corporate or agency setting, with a demonstrated ability to manage multiple priorities and deliver high-quality results.
- Superior communication, organizational, and interpersonal skills.
- Ability to lead and provide clear direction while also being hands-on in executing tasks, demonstrating a balance between leadership and active involvement in the work.
- Advanced writing, communication, and presentation skills, with the ability to develop persuasive narratives that support strategic goals.
- Strong judgment, decision-making, and analytical skills, including the ability to identify and manage emerging issues and risks.
- Creative problem-solving skills, with the ability to work under pressure and respond to sensitive issues effectively.
- A results-oriented mindset, with a proven track record of driving projects to completion on time and within scope.
- Experience in managing confidential information with discretion and professionalism.
- Agency experience is a plus.
- Government Relations/Public Affairs experience is a plus.
Our commitment
Infoway is committed to employing a diverse workforce and is proud to be an equal opportunity employer.
Infoway provides reasonable accommodations to employees as well as candidates taking part in the recruitment process, upon request.
We thank you for your interest in this opportunity at Infoway however, only those applicants who most closely meet the qualifications for this position will be contacted.